Privacy Statement - idem telematics

Purposes of data processing and legal framework

Visiting our website

When accessing our website the browser that you use will automatically send information to our website’s server. This information is stored temporarily in a so-called log file. This involves the following information, which is stored by us until it is automatically deleted:

•  IP address;
• Date and time of the request;
• Time zone difference to Greenwich Mean Time (GMT);
• Content of the request (specific page);
• Access status / http status code;
• Website from which the request came;
• Browser;
• Operating systems and its interface;
• Language and version of the browser software.

We process these data to ensure a smooth connection setup and user-friendly application of our website, to guarantee network and information security, to analyse system security and stability and also for administrative purposes. The legitimacy of our data processing is based on Art. 6(1) sentence 1(f) GDPR. Our legitimate interest derives from the aforementioned data recording purposes. We do not use data to draw conclusions about you as an individual. We also deploy cookies and tracking services on our website. Further details of this are to be found in paragraph 7 of this Privacy Statement.

 

Subscribing for our newsletter

If you have consented to receive our newsletter, invitations to events and other information relevant to you (Art. 6 para. 1 sentence 1 lit. a GDPR), we use the following information from you:

• The page from which the page was requested (so-called referer URL);
• The date and time of the request;
• The description of the type of web browser used;
• The IP address of the requesting computer, which is shortened so that a personal reference can no longer be established;
• Your name;
• Your e-mail address for this purpose.

To register for our newsletter, we use the so-called double opt-in procedure. This means that after your registration, we will send you an e-mail to the provided e-mail address asking you to confirm your registration. The purpose of this procedure is to verify your registration and, if necessary, to be able to clarify any possible misuse of your personal data. You can revoke your consent to receive the newsletter at any time and unsubscribe from the newsletter. You can revoke your consent by clicking on the link provided in each newsletter e-mail, by e-mail or by sending a message to the contact details provided in the imprint. This means that we will no longer process the data based on this consent in the future and will delete the personal data, unless there is another legal basis or there are legal obligations to retain data.

 

Using of our contact form

For questions of any kind, we offer you the possibility to contact us via a form provided on the website. We collect the following data from you:

• Your gender;
• Your first and last name;
• The content of your enquiry;
• Your e-mail address.

It is necessary to provide a valid e-mail address so that we from whom the request originates and can answer it. Further information can be provided voluntarily.

Data processing for the purpose of contacting us is based on your prior consent in accordance with Art. 6 Para. 1 Sentence 1 lit. a GDPR. You can revoke your consent at any time with effect for the future. To do so, use the above-mentioned e-mail address from us. The revocation has the consequence that we will no longer continue the data processing based on this consent for the future and will delete the data.

The data is stored in order to answer your questions. We delete the data accruing in this context, if the request is assigned to a contract, after the deadlines for the contract period, otherwise after the storage is no longer required, or restrict the processing if there are statutory retention obligations.

 

Contract fulfilment

In order to fulfil our contract with you, we process the following personal data:

• Customer master data (title, first name, surname, e-mail address, address, telephone and, if applicable, fax number);
• Contract data.

The personal data that we collect for the purpose of fulfilling the contract will be stored for 3 years after the end of the calendar year in which the contractual relationship was terminated and then deleted, unless we have consented to longer storage in accordance with Art. 6 (1) sentence 1 lit. c GDPR due to tax and commercial law retention and documentation obligations in accordance with Art. 6 (1) sentence 1 lit. a GDPR.

Job application portal

During the application process, we process the following categories of your personal data:

• Master data (e.g. name, gender, date of birth);
• Contact details (e.g. certificates, curriculum vitae);
• Data on your professional career and acquired skills (this includes, for example, education and training, professional experience, additional qualifications);
• In the case of online applications, usage and inventory data (this includes e.g. IP address, name of the retrieved file, date and time of retrieval, amount of data transferred, notification of successful retrieval, web browser).

All personal data is processed exclusively for the following purposes:

• Initiation, establishment, implementation and termination of the employment relationship;
• Declarations and information based on legal obligations or otherwise permitted by law;
• Safeguarding and enforcing our legitimate interests.

Legal bases for the processing of your data include:

• Art. 6 para. 1 sentence 1 lit. b GDPR;
• Art. 6 para. 1 sentence 1 lit. c GDPR;
• Art. 6 para. 1 sentence 1 lit. f GDPR.

If you have provided "special categories of personal data" within the meaning of Art. 9 GDPR in your application (e.g. a photo that shows your ethnic origin or your eyesight, or information on severe disability, marital status, etc.), this is done on the basis of your consent within the meaning of Art. 9 para. 2 lit. a GDPR. However, we would like to evaluate all applicants solely on the basis of their qualifications and therefore ask you to omit such information from your application if possible.
Your data will only be passed on to companies within the group of companies, unless we are legally obliged to pass on your data to other bodies. If we do not establish an employment relationship with you, your application data will be stored for up to six months after the end of the application process and then deleted.

 

Duration of data processing

Your personal data will be deleted or blocked as soon as the purpose or legal basis for the storage no longer applies.
However, storage may take place beyond the specified time in the event of (impending) litigation with you or other legal proceedings or if storage is provided for by legal regulations to which we are subject as the responsible party. If the storage period prescribed by the legal regulations expires, the personal data will be blocked or deleted, unless further storage is required by us and there is a legal basis for this. For information on the use and storage period of cookies, please refer to our comments on cookies.

 

Disclosure of personal data

We will not disclose your personal data to third parties unless:

• You have given your consent to this pursuant to Art. 6(1) sentence 1(a) GDPR;
• Disclosure is necessary under Art. 6(1) sentence 1(f) GDPR in order to assert, establish or defend legal claims and there is no reason to assume that you have an overriding and legitimate interest in non-disclosure of your data;
• There should be a statutory obligation of disclosure pursuant to Art. 6(1) sentence 1(c) GDPR, or
• Permissible by law and necessary for the performance of contracts with you pursuant to Art. 6(1) sentence 1(b) GDPR.

Where we process data in a third country (i.e. outside the European Union (EU) or European Economic Area (EEA)), where this is done whilst using third-party services or when disclosing or transmitting data to third parties, then this will only be done so as to fulfil our (pre)contractual duties, with your consent, where required by law to do so, or where we have a legitimate interest in so doing. Unless there should be a statutory exemption we will only process data in a third country if the special statutory conditions under Art. 44 et seq. GDPR are fulfilled.
We share your personal data within the BPW Group (BPW Bergische Achsen Kommanditgesellschaft, Ohlerhammer, 51674 Wiehl, Germany and the companies affiliated with BPW) if the legal requirements are met.

 

Social networks

When you visit our social networks (e.g. LinkedIN, Xing), your personal data is not only collected, used and stored by us, but also by the operators of the respective social network. This also happens if you yourself do not have a profile in the respective social network. The individual data processing procedures and their scope differ depending on the operator of the respective social network and are not necessarily traceable. For details on the collection and storage of your personal data as well as on the type, scope and purpose of their use by the operator of the respective social network, please refer to the data protection declarations of the respective operator:

• The privacy policy for the social network LinkedIN, which is operated by LinkedIN Corporation, 2029 Stierlin Court, Mountain View, CA 94043, USA, can be found at: https://de.linkedin.com/legal/privacy-policy?trk=homepage-basic_footer-privacy-policy.
  
  
• The privacy policy for the social network Xing, operated by New Work SE, Am Strandkai 1, 20457 Hamburg, Germany, can be found at: https://privacy.xing.com/de/datenschutzerklaerung.
  
  
• Privacy policy for the social network Instagram, operated by Meta Platforms Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland, can be found at: https://help.instagram.com/519522125107875/?maybe_redirect_pol=0.

 

Rights of data subjects

You have the right:

• under Art. 15 GDPR to ask for information about your personal data processed by us. You may specifically ask for information as to the purpose of such processing, the categories of personal data concerned, the categories of recipients to whom your data has been or is being disclosed and the length of time that it is intended to be kept, as to the existence of a right to amend, delete or limit such processing or raise an objection, the existence of a right of appeal, the origin of your data if it has not been obtained from us and as to the existence of automated decision-making, including profiling, and details of any significant information;
• under Art. 16 GDPR to require the rectification without undue delay of inaccurate personal data recorded by us or the supplementation of personal data recorded by us;
• under Art. 17 GDPR to require the erasure of personal data recorded by us unless its processing should be necessary in the exercise of the right of freedom of expression and information, to fulfil a legal requirement, for reasons of public interest or in order to assert, establish or defend legal claims;
• under Art. 18 GDPR to require a restriction to be put on the processing of your personal data where the accuracy of data is disputed by you, processing is unlawful but you refuse its erasure and we no longer need the data but you need it in order to assert, establish or defend legal claims or where you have filed an objection to processing under Art. 21 GDPR;
• under Article 20 of the GDPR, to receive your data that you have provided to us in a structured, common and machine-readable format or to request that it be transferred to another controller ("data portability");
• under Article 7(3) of the GDPR, to withdraw your consent - i.e. your voluntary, informed and unambiguous expression of your consent to the processing of the personal data concerned for one or more specific purposes by means of a declaration or other unambiguous affirmative act - at any time. This has the consequence that we may no longer continue the data processing based on this consent in the future and that we may no longer use your data for any other purpose.
• to complain to a data protection supervisory authority about the processing of your personal data in our company under Article 77 GDPR, for example to the data protection supervisory authority responsible for us: Bavarian State Office for Data Protection Supervision (BayLDA) Promenade 18, 91522 Ansbach. As a rule, you can contact the supervisory authority of your usual place of residence or workplace or our registered office.

 

 

Right to object

Insofar as your personal data is processed for the purpose of legitimate interests under Art. 6(1) sentence 1(f) GDPR you have the right under Art. 21 GDPR to object to the processing of your personal data on grounds relating to your particular situation or where the objection is levelled at direct marketing. In the latter case you have a general right to object which will be implemented by us without a particular situation having to be specified.

If you should wish to exercise your right to object or ask for rectification kindly send an email to the above email address.

Data security

When our website is visited we use the SSL method (Secure Socket Layer) in conjunction with the highest level of encryption that is supported by your browser. We also apply appropriate technical and organisational security measures to safeguard your data from accidental or deliberate manipulation, complete or partial loss, destruction or access by unauthorised third parties. Our security measures are continually being improved in line with technological progress.

Cookies

We use cookies on our website. These are small files that are automatically created by your browser and stored on your computer, laptop, tablet, smartphone, etc. when you visit our website. As we want to ensure your privacy and improve the user experience of your visit(s) to our website, we think it is important that you know why we use cookies. By setting cookies, you do not have to enter the same information over and over again and can, for example, complete your entries in the contact form at a later time.
A distinction is made between session cookies, which are deleted as soon as you close your browser, and permanent cookies, which are stored beyond the individual session. With regard to their function, a distinction is made between cookies:

• Technical cookies: these are essential to navigate the website, to use basic functions and to ensure the security of the website; they do not collect information about you for marketing purposes nor do they store which website you have visited;
• Performance cookies: these collect information about how you use our website, which pages you visit and, for example, whether errors occur during website use; they do not collect information that could identify you - all information collected is anonymous and is only used to improve our website and find out what interests our users;
• Advertising cookies, targeting cookies: these are used to provide the website user with tailored advertising on the website or third party offers and to measure the effectiveness of these offers; advertising and targeting cookies are stored for a maximum of 13 months;
• Sharing cookies: These are used to improve the interactivity of our website with other services (e.g. social networks); Sharing cookies are stored for a maximum of 13 months.

You can change or withdraw your consent at any time from the cookie statement on our website.

 

Google Analytics

This website uses functions of the web analysis service from Google Analytics. The service is provided by Google Inc. 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA Google Analytics uses so-called "cookies". These are text data files which are stored on your computer and enable an analysis for the use of the website. The information generated by the cookie relating to your use of this website is generally sent to a Google server in the USA and stored there. 

 

IP Anonymisation

We have activated the IP anonymisation function on this website. If an IP anonymisation is activated on this website, then your IP address will therefore be shortened by Google within the member states of the European Union or in other contracting states subject to the agreement relating to the European Economic Area before transfer to the USA. This shortening eliminates the personal reference of your IP address. Under the terms of the data sharing agreement we have concluded with Google Inc., we use the information collected to evaluate website usage and activity and provide services related to internet usage.

 

Browser Plugin

You can prevent the use of cookies by selecting the appropriate settings on your browser, however we must hereby inform you that, if you do this, then you may not be able to use the full, comprehensive functionality of this website in the future. Furthermore, you can also additionally prevent Google from collecting the data generated by the cookie and relating to your utilisation of the website (including your IP address) and from processing this data by Google by downloading and installing the browser in available under the following link: http://tools.google.com/dlpage/gaoptout?hl=en.

Here you can find further information on data use by Google Inc.: https://support.google.com/analytics/answer/6004245?hl=de

 

Objection to data collection

You can prevent Google Analytics from collecting your data by clicking on the following link. An opt-out cookie is set to prevent the collection of your information during future visits to this website: Disable Google Analytics. For more information about how Google Analytics uses user data, please refer to Google's privacy policy: https://support.google.com/analytics/answer/6004245?hl=en.

 

Order data processing

We have concluded a contract with Google regarding order data processing and fully implement the strict requirements of the German data protection authorities when using Google Analytics.

 

Demographic characteristics of Google Analytics

This website uses the function for “demographic features” from Google Analytics. This enables reports to be created which contain statements about the age, gender and interests of the site visitors. This data comes from interest-related advertising by Google and from visitor data from third parties. This data cannot be assigned to determined people. You can deactivate this function at any time via the advertisement settings in your Google Account or generally prohibit the collection of your data by Google Analytics as described under "Objection to data collection".

 

Google reCAPTCHA

We use "Google reCAPTCHA" ( in the following "reCAPTCHA") on our websites. The provider is Google Ireland Limited ("Google"), Gordon House, Barrow Street, Dublin 4, Ireland. The purpose of reCAPTCHA is to check whether the data input on our websites (e.g. in a contact form) is made by a person or by an automated program. To this end, reCAPTCHA analyses the visitor's website behaviour on the basis of various characteristics. This analysis begins automatically as soon as the website visitor enters the website. For the analysis, reCAPTCHA evaluates various information (e.g. IP address, length of stay of the website visitor on the website or mouse movements made by the user). The data collected during the analysis is forwarded to Google. The reCAPTCHA analyses run completely in the background. Website visitors are not informed that an analysis is taking place. Data processing is based on Art. 6 (1) GDPR. The legitimate interest follows from the purposes mentioned above for data collection. We have a legitimate interest in protecting our Web sites from automated spying and from SPAM. For further information on Google reCAPTCHA and Google's privacy policy, please refer to the following links:
https://policies.google.com/privacy?hl=en and
https://www.google.com/recaptcha/intro/android.html

 

Use of our apps provided in the Google Play store

In connection with our services, we provide our customers with the following apps (application software);

cargofleet Driver S App

The app provides a reduced view of the cargo-fleet.com web portal. For this purpose, login data and vehicle data are processed in the same way as when using the website. Login data may be stored in the app.

cargofleet Connect App

Via the cargofleet Connect App, data of a connected telematics unit can be retrieved and potentially printed directly at the vehicle. The app does not collect any personal data. 

Data processing for the purpose of using the apps is based on your consent (Art. 6 para. 1 lit a GDPR). Art. 6, para. 1 lit b GDPR is the legal basis for processing personal information for the purpose of entering into a contact or performing a contract with you. Furthermore, we process personal data for purposes of protecting our legitimate interests (Art. 6 para. 1 lit f GDPR). Our legitimate interests include maintaining and optimizing the functionality of the app. We do not use the personal data to draw conclusions about you as a person.

The personal data processed for the use of the apps will be deleted after revocation of your consent. In any case, we delete your personal information as soon as the purpose for which it was collected and processed has been fulfilled.  Beyond this period of time, data storage only takes place to the extent made necessary by legal provisions to which we are subject including statutory storing obligations.

 

Validity and amendment of this Privacy Statement

This Privacy Statement is currently valid and dated February 2022. Due to the further development of our website and proposals or due to changes in the law or official rules and regulations it might become necessary to amend this Privacy Statement. We therefore recommend that you check this Privacy Statement at regular intervals.

© idem telematics GmbH, München, Germany. All rights reserved.